Replacing traditional paper-based visitor books, EntrySign provides a modern alternative which captures the essential information from your visitors.

EntrySign has been designed to be easy to use, guiding visitors who have never used such a system before through the sign-in process with ease.

The sign-in process can be tailored by enabling or disabling features as required, so you can have as quick or as detailed a sign-in process as you like.

Knowing which staff are on and off site is essential, not least in an emergency, and EntrySign make this easy.

Staff can sign in and out using the touch screen, or simply by presenting contactless ID cards to the reader.

The back office suite records all staff movements and can produce detailed reports or simplified time sheets if required.

For remote staff entrance/exits an optional terminal is available where the full functionality of an additional touch-screen is not required.

When you're expecting visitors, make the visit even more personal by pre-booking them into the EntrySign system.

On their arrival date, your pre-booked visitors details appear on the system automatically and much of the required information can be pre-populated for a faster and more personalised sign-in process.

Pre-booked visitors can also be sent a confirmation email with details of their visit, and also a QR code which can be presented to the screen providing a quicker sign-in process upon arrival.

Pre-booking confirmation emails can also include additional information such as directions, parking instructions and even details of your visitor policy if required.

Authorised visitors are those regular visitors who are known to an organisation, and may in many case be similar to regular members of staff but not on the payroll and for these special visitors, you want a quick and easy sign-in process without having to enter all the information every time they visit.

In education environments, authorised visitors are often CRB/DBS checked and would typically include school governors, regular supply teachers, peripatetic music teachers, local authority consultants and perhaps even the local police community support officer.

In corporate environments, authorised visitors might include staff from key suppliers such as account managers, agency staff or other trusted visitors such as accountants, advisors or even important customers.

Authorised visitors can be issued with a contactless ID card for a quick and easy sign-in process although this is entirely optional.

EntrySign helps you manage contractors who are working on your premises and is able to work with both ad-hoc contractors for those one-off visits, as well as approved contractors who may work at your premises regularly.

EntrySign allows you to create 'approved' contractors who are assigned to a specific company. Both the individual contractor and the company can be managed to ensure that induction dates and documentation are kept up to date, highlighting and even restricting access to those who aren't.

Customised policies can be diplayed specifically for contractors which might include additional health and safety information for example.

Approved contractors can be issued with contactless ID cards for a quick and easy sign-in whilst still ensuring that documentation and site inductions are up to date.

In the event of a fire evacuation, your school registers will usually be used for roll-call purposes, but you need to know if any pupils have arrived late (and perhaps not yet marked in the register) and also details of any pupils who may have left the school (e.g. for doctors appointments, through illness etc.

In many of these circumstances, the official school register would still have a present mark if the pupil was present at the time of registration, but that may no longer be the case. EntrySign allows you to record these differences between the school register and the actual in/out status and will include these movements on the fire evacuation report.

Where schools have a compatible MIS, it is also possible for EntrySign to update your MIS with a present or late mark when pupils sign-in, including calculating the minutes late inline with your attendance policies.

The students sign in/out functionality allows you to track the movement of students on and off site. It is particularly useful for 6th form students who are not necessarily on the school or college premises all day, every day.

Students can sign in and out using pin numbers, or by issuing them with contactless ID cards.

EntrySign has a number of features designed specifically for the residential and care home sectors.

Our residents feature allows you to track residents who are leaving the facility temporarily with family or friends and details of their expected return time.

If required, you can also ask visitors to choose which person they are visiting so you have a full audit trail.

EntrySign has a number of additional features specifically designed for residential and care homes - please contact us for more information.

In the event of an evacuation, EntrySign can produce a quick evacuation report which can be sent to a dedicated printer, or multiple printers simultaneously.

At the same time, EntrySign can also send an evacuation list to one or more email recipients.

For electronic roll-call a tablet is available which instantly copies the most up to date data from your database and stores it locally and does not require a WiFi or data connection to function.

We are also pleased to announce that we are launching EntrySign LIVE, our brand new cloud-based evacuation and roll call web-app which can be used on any internet connected device including iPads, tablets or mobile phones with 3G or 4G connections. Please call us for more information or to arrange a demonstration.

Our events feature allows you to quickly create an event, and optionally pre-book delegates into the event. You can customise the sign-in options for each event allowing you to create a minimalist, speedier sign-in process if required.

Delegates can sign-in using QR codes for an even faster sign-in, or alternatively pick their names from the list of pre-booked attendees.

The EntrySign ID card bolt-on provides quick and easy sign-in for your regular users such as staff, authorised visitors, approved contractors and students.

Users can be issued with RFID chip-cards or fobs which are simply presented to the contactless reader for instant sign-in or sign-out.

Our reader is multi-format device which means if you already have a contactless technology in use, perhaps for door access control, cashless catering or a managed print solution we can almost always utilise your existing cards or fobs.

The EntrySign photo capture function allows you to take a photograph of your visitors during the sign-in process. This photograph is stored in the back office suite and can be viewed at any point the future.

Photographs can also be printed on the visitor passes and also emailed to staff when the visitor signs in.

To comply with your organisations data-protection policies, EntrySign can display an optional policy before the photograph is taken and you can also specify a photograph 'life' after which the photograph will be removed.

When your visitors sign-in, EntrySign allows you to capture if required.

Signatures are captured using the touch-screen, and users can quickly and easily input their signature simply using their finger on the screen with no additional hardware required. Signatures can be used to verify that visitors have read your visitor policy for example.

Before your visitors sign-in EntrySign gives you the opportunity to display a visitor policy which must be accepted before proceeding.

You can choose whether to display a generic visitor policy to all types of visitor, or you can display a customised policy for each type of visitor (e.g. visitors and contractors).

You can display multiple pages and also include pictures if required.

Visitor policies can be used for displaying safeguarding information, health and safety information, evacuation procedures or any other information which you would like visitors to be aware of.

EntrySign will generate visitor passes which optionally include a photograph of your visitor for additional visual verification.

The EntrySign printer does not require any expensive ink, so all you need to purchase is sticky labels or visitor cards.

Entrysign can notify your staff when their visitors sign-in. Notifcations can be sent by email or by SMS directly to your phone. Emails include a photograph of your visitor which allows you to quickly identify your visitor even in the busiest of receptions.

For unattended reception areas, EntrySign can notify an individual, group or generic email address when visitors sign-in or when the postman or couriers arrive with deliveries.

Email notifications are completely free to send, and SMS credits can be purchased as required.

EntrySign provides a range of integration options for both education and corporate customers.

For our education customers, EntrySign integrates with a number of popular MIS systems including SIMS, Bromcom, Scholarpack and RM Integris G2 to simplify the administration of your staff and student/pupil lists.

For business customers, or those schools and colleges who do not use a compatible MIS, our free Active Directory integration can simplify the administration of your staff lists by importing your staff into EntrySign automatically.

The EntrySign reporting tool allows you to schedule an export from the EntrySign system to a CSV file automatically. This allows data from EntrySign to be used in other 3rd party systems if required.

If you have Paxton door access control, EntrySign has the ability to integrate directly with Paxtont Net2 not only to push users from EntrySign into Net 2, but also opening Net2 controlled doors automatically.

Your visitor signing-in screen is one of the first things your visitors will see upon arrival and it is important therefore that this compliments your image or corporate brand

Every EntrySign system includes front-screen customisation as standard. This allows you to theme and brand the EntrySign system to match your school, company or organisations image.

Our designers will create a theme based on your logo and colour scheme or work with your marketing department to ensure that EntrySign matches your branding guidelines. EntrySign Express customers can upload their own logo and choose a colour scheme themselves.

Pre-booked visitors and event attendees can be sent a QR code via email which can then be used to sign-in upon arrival. By presenting a QR code to the EntrySign screen, your visitors will experience a faster and more personalised sign-in process with many of the required fields already populated.

QR codes are also printed onto visitor passes providing a quick and convenient way of signing out, or if leaving the premises temporarily signing back in again.

QR codes generated by the EntrySign system are secure and expire after use, so any discarded vouchers cannot be re-used again.

Simple to use and clear, EntrySign LIVE provides evacuation and roll-call functionality from any internet connected devices such as iPads, tablets, phones and even laptops.

Using our new web-app you can quickly and easily see exactly who is on your site at any time from anywhere in the world, and initiate an evacuation roll call instantly with the very latest data synchronised from your local EntrySign system to the cloud.

EntrySign is designed to support multiple entrance/exit points.

Additional screens can be added to additional entrance / exit points providing the full range of sign in/out options at other locations on your site and can be customised to have different sign-in options to the main reception screen.

For staff, authorised visitors or other card-holders, our discreet contactless terminal provides a cost-effective alternative to a touch screen where you do not require any additional user input.